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Free letter · Virginia · updated 2026

Virginia Security Deposit Return Letter (Itemized Statement)

The itemized statement Virginia requires when you keep any part of a deposit — due within 45 days under Va. Code § 55.1-1226 — generated from the deposit settlement in your ledger, with every deduction, the refund and the statute already in it.

Settle a deposit & send the statement — free →What must be in it? ↓
Free forever · emailed with a delivery record · reviewed against Code of Virginia, Title 55.1, Chapter 12 (Virginia Residential Landlord and Tenant Act)
45 daysReturn deadline45 days
2 months’ rentMaximum depositTwo months’ rent
NoInterest owedNo
RequiredItemized statementRequired

What applies to your Virginia move-out?

Pick the situation; the rule on each card is Virginia's statutory minimum — your lease can be more generous to the tenant, never less.

45days
Deductions takenSend the itemized list and the balance within 45 days. Normal wear and tear is never deductible; unpaid rent, damage beyond wear, and charges the lease allows are.Generated in-app from the settlement
45days
Full refundNo deductions to list, but the refund itself is still due within the same period. The statement is your proof of the date.Generated in-app from the settlement
Still due
No forwarding addressVirginia does not pause the clock for a missing address: send to the last known address and keep proof of the attempt.Reference
No
Interest on the depositVirginia does not require interest on a residential deposit — the amount returned is the amount held, less deductions.Reference

What a Virginia deposit statement must contain

✓
Tenant name(s) and the rental addressPlus the date the tenant surrendered the premises — that is when the 45 days start.
✓
The deposit held, including pet depositsThe full amount received at move-in, so the math adds up from the tenant's side.
✓
Each deduction, described and priced"Damage" is not enough; "carpet replacement, bedroom 2, tenant-caused stain — $240" is. Attach receipts or estimates.Va. Code § 55.1-1226
✓
The balance refunded (or owed)If deductions exceed the deposit, the statement doubles as the demand for the difference.
✓
Sent to the forwarding address, on timeMail it to the address the tenant gave; keep the date and the method. 45 days.
✓
Landlord signature and dateAnd a copy on file with the lease — the court asks for it if the tenant sues.auto-logged

How it works

1 · Settle the depositAccounting → Deposit Disposition → Settle. Deposit held is pulled from the lease; add each deduction with a description and amount.
2 · Review the statementThe Virginia deadline, the statute and the deduction list are filled in. Add the forwarding address and receipts.
3 · Send and keep the recordEmailed to the tenant and downloadable for mailing; date, method and the PDF are logged with the tenant — the ledger posts the refund at the same time.

Virginia deposit return FAQ

How long does a Virginia landlord have to return a security deposit?

45 days (Va. Code § 55.1-1226).

What can I deduct from the deposit in Virginia?

Unpaid rent and charges the lease allows, and damage beyond normal wear and tear. Not routine cleaning, repainting, or carpet wear from ordinary use. Each deduction must be itemized.

Is there a limit on the deposit in Virginia?

Yes: Two months’ rent.

Do I owe interest on the deposit?

No.

What if the deductions are more than the deposit?

The statement shows the balance owed and the tenant is liable for it. The in-app settlement posts the difference to accounts receivable so it is not forgotten.

Other Virginia landlord documents

Virginia lease agreementEvery state disclosure built in Virginia eviction notice14 days for non-payment Move-out inspection checklistCondition report with photos Deposit limits by stateCalculator

Virginia landlord-tenant laws · Virginia lease template · Deposit return letters for all 50 states

Settle the deposit and send the Virginia statement in one step

Deductions, refund, deadline and the statute filled in from your ledger. Free.

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Deadlines and rules are Virginia's statutory minimums as of 2026, reviewed against Code of Virginia, Title 55.1, Chapter 12 (Virginia Residential Landlord and Tenant Act). General information for landlords, not legal advice; local ordinances can add requirements.

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