Create your community
Step 2 of 3 · Community details
Community name
Oakwood Estates HOA
Address
1200 Oakwood Dr, Pleasanton, CA 94566
Units
48
Dues cycle
Quarterly
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Run your HOA like a pro — without the price tag of one.
Dues, payments, maintenance, meetings and documents in one modern portal your residents will actually use. Start free forever. Add Pro when you want automation, accounting and compliance on autopilot.
My Rental Spot is HOA management software for boards that run their own community — no management company, no per-door contract, no setup fee. Dues, online payments, maintenance requests, meetings and governing documents live in one portal for the board and one for owners.
Set up the community, add your owners one at a time or from a spreadsheet, and turn on recurring billing: dues are raised for every owner on schedule, and owners pay by card or ACH from their phone. Payouts go through Stripe to the association's own bank account. The Free plan has no unit limit and no expiry. Pro adds autopay, delinquency tracking, budgets and reserve accounting, financial reports and Davis-Stirling compliance tools for $29 per month per community during early access.
Dues, violations, communications, reserves and meetings — watch the HOA platform end to end.
Most self-managed boards juggle a spreadsheet, a checkbook, a group text and a filing cabinet. My Rental Spot replaces all of it with one portal for the board and one for residents.
Send dues, take card or ACH online, and watch collections, delinquencies and your reserve balance in real time.
Maintenance requests, work orders, violations, meetings, votes and a shared document library — all logged and searchable.
Announcements, newsletters and a clean mobile portal where owners pay, submit requests and read minutes.
Most boards reach a point where the volunteer treasurer is doing hours of unpaid bookkeeping every month and someone suggests hiring out. There are two ways forward, and they cost very different amounts.
An HOA management company takes the work off the board entirely — collections, vendor coordination, meeting administration, filings. Full-service management is usually billed per door, per month, so the annual cost grows with the community and can run to thousands of dollars even for a small association. For a community with real conflict, legal exposure or a large capital project underway, that can be money well spent.
Community association software takes the busywork out and leaves the board in control. Dues are raised on schedule, owners pay online, payments are recorded against each owner's account, and the documents owners ask for are already in the portal. The board still makes the decisions; it just stops doing the data entry. For a small or mid-sized association without unusual complications, that is usually the cheaper answer.
The two are not mutually exclusive. Some associations use software for dues, documents and owner communication and keep a manager or accountant on a limited scope for the annual review. With no contract and no per-door billing here, that combination costs no more than the software itself.
The first three steps are on the Free plan; the last three are what Pro adds when you're ready to automate.
Name your HOA, add the address, drop in your unit list (or import a CSV), and invite your board. No sales call, no setup fee.
Step 2 of 3 · Community details
Turn on recurring billing and dues are raised for every owner on schedule. Owners pay by card or ACH from their phone, and payouts go to your HOA's own bank account. You watch collections update live.
| Unit 12 · J. Chen | $350 | Paid |
| Unit 14 · M. Ortiz | $350 | Paid |
| Unit 15 · R. Patel | $350 | Due |
| Unit 18 · S. Kim | $350 | Partial |
Owners get a clean mobile home screen: pay dues, submit a maintenance request, read announcements and pull up governing docs — no app store, no password reset saga.
Turn on autopay and let Pro do the chasing: automatic late fees, a delinquency ladder that escalates on schedule, and reminders that go out without you lifting a finger.
| Unit 15 · R. Patel | 31 days | Late fee added |
| Unit 22 · L. Nguyen | 62 days | 2nd notice sent |
| Unit 30 · T. Brooks | 91 days | Escalated to board |
Violations follow the Davis-Stirling §5855 workflow automatically — the 10-day hearing notice is enforced before any fine can post. Vendor insurance (COI) expiry is tracked so lapsed coverage never slips through.
Budget vs actual on every line, exportable for your accountant, plus a per-component reserve study that flags shortfalls before the roof does. And meeting recordings transcribe themselves into publishable minutes.
Association accounting is not ordinary bookkeeping, which is why general-purpose tools struggle. An HOA runs two funds — operating and reserve. Reserve money is collected for future capital work such as a roof or repaving, and spending it to cover an operating shortfall is one of the most common ways a board ends up in trouble with its owners.
On Pro, every community gets an operating fund and a reserve fund, each with its own balance. Owner payments and expenses post to operating; money moves into reserves as a recorded contribution or transfer, so the reserve balance only changes when the board decides it should. Every entry records who posted it and when, and a mistake is corrected with a reversing entry rather than by editing history.
Pro also produces the reports boards get asked for: a balance sheet, an income statement against the budget, a reserve statement showing percent funded, and an accounts-receivable aging summary — each downloadable as a PDF for the board packet or annual meeting. A per-component reserve study shows each item's funding and replacement year, the delinquency screen lists which owners are behind and by how much, and member, dues and expense lists export to CSV for your accountant.
Condominium associations, townhome communities and mixed-use developments run on the same platform — you pick the community type during setup. Dues don't have to be one flat number: give each unit type its own rate, so a one-bedroom and a three-bedroom can pay different amounts, and override the amount for an individual owner where your governing documents call for it.
Whether your association is a condo building, a townhome community or a mix of both, the same condo management software covers it: one community record, one owner portal, one set of books.
Association law is set state by state, and the duties that most often catch a self-managed board out are procedural: budgets and reserve disclosures have to go to owners on a schedule, owners can ask to inspect association records, and fines usually need notice and a hearing before they can be imposed.
California associations operate under the Davis-Stirling Common Interest Development Act, one of the most detailed association laws in the country. For California communities, Pro is built around it:
Communities outside California still get violation tracking, budgets and reserve reporting. None of it is legal advice or a substitute for association counsel — what it does is make sure that when a deadline or a request arrives, the documents exist and the board can produce them.
One flat price per community — never per door. Upgrade or downgrade anytime.
Payment processing is separate and applies to both plans (industry-standard card & ACH rates). Existing communities keep today's advanced features free — the Pro plan applies to communities created after launch.
Many platforms in this category price by unit count, so the bill rises as the community grows. My Rental Spot prices per community.
| Platform | Published pricing | Free plan | Built for |
|---|---|---|---|
| My Rental Spot | Free, or Pro at $29/mo per community (early access; $59 after) | Yes — no unit limit, no expiry | Self-managed boards |
| PayHOA | By unit count — from $54/mo ($49/mo billed yearly) for up to 25 units | 30-day trial | Self-managed boards |
| RunHOA | $399/year flat | 30-day trial | Self-managed boards |
| Yardi Breeze Premier | $1 per unit per month, $400/mo minimum, annual agreement | No | Management companies |
| AppFolio | Quote only; minimum spend and units apply | No | Management companies |
Pricing as published on each vendor's pricing page, September 2026. Online payment processing fees are extra on every platform, including ours.
Yardi and AppFolio are built for management companies running many properties at once — if that is you, they are the right tools. If you are a board running one community, you are paying for scale you will not use.
Ours is a free plan, not a trial. Community setup, the owner roster, dues billing with card and ACH payments, the owner portal, maintenance requests, announcements, the document library, and meetings with attendance, votes and minutes are free — no unit limit, no expiry, and no card needed to sign up. A processing fee applies when owners pay online. Pro, at $29 per month per community during early access, adds autopay, delinquency tracking, budgets and reserve accounting, violations and hearings, architectural review, newsletters and AI meeting minutes. Many HOA tools offer a 30-day trial; here nothing switches off if you never upgrade.
It replaces the spreadsheet, the checkbook and the group text. Dues are raised for every owner on schedule, owners pay online and each payment is recorded against their account, maintenance requests come in through the portal, and meetings, votes, minutes and governing documents are kept where owners can find them. The board stops doing data entry and keeps doing the deciding.
Yes, on Pro. Operating and reserve funds are tracked separately with their own balances, and money moves into reserves as a recorded contribution or transfer. Pro produces a balance sheet, an income statement against budget, a reserve statement and an accounts-receivable aging summary, all downloadable as PDFs, and member, dues and expense lists export to CSV for your accountant.
Per-unit pricing punishes growth. A 20-unit community and a 200-unit community get the same product at the same price — Pro is $29 per month per community during early access, rising to $59, and early subscribers keep $29. It also keeps your cost predictable across a budget year, which matters when owners have to approve the budget.
No. Communities that existed at launch keep today's advanced features free. The Pro plan applies to communities created after launch, and early Pro subscribers lock in $29/mo for life.
To the association's own bank account. Owners pay through Stripe, and payouts go to the bank account the board connects when it sets up online payments. Every payment shows in your dashboard.
Yes. Condominium associations, townhome communities and mixed-use developments all run on it. Each unit type can have its own dues rate, and any individual owner's amount can be overridden.
Many self-managed boards do not. Software removes the administrative load; a management company removes the work entirely and charges accordingly. If your association has litigation, a major capital project or persistent owner conflict, a manager may be worth it. If the real problem is the treasurer's hours of bookkeeping, software solves that for a fraction of the cost.
Setting up the community takes about ten minutes: name, address, unit types and dues schedule. Adding owners depends on your roster — enter them one by one or import a spreadsheet — and connecting the association's bank account for online payments is a short Stripe onboarding. No sales call and no onboarding fee.
Start on the Free plan today. Add Pro whenever you're ready to put the busywork on autopilot. No contracts, no setup fees.
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