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Tenant Management โ€” My Rental Spot
๐Ÿ‘ฅ Property Manager Feature

Tenant Management

Track all your residents and leases in one place. See occupancy rates, expiring leases, payment status, and manage tenant details with quick actions.

๐Ÿ‘ฅActive Leases
๐Ÿ Occupancy Rate
๐Ÿ“‹Expiring Soon
Spot holding a clipboard

Complete Tenant Management

One dashboard to view, filter, and manage every resident across all your properties

๐Ÿ‘ฅ

Residents Overview

See total residents, occupancy rates, expiring leases, and collection rates at a glance with color-coded stat cards.

๐Ÿ 

Group by Property

View tenants organized by property with units occupied, occupancy percentage, and total rent. Expand to see individuals.

๐Ÿ”

Search & Filter

Search by name, address, or unit. Filter by lease status, property, and payment status to find any tenant instantly.

๐Ÿ“‹

Tenant Details

Each tenant card shows status badges, rent amount, contact info, last payment, lease term with days remaining.

โšก

Quick Actions

View Payments, Message, Add Expense, and View Details on every card. Take action without navigating away.

โž•

Add New Residents

Scenario-based onboarding for approved applicants, external renters, or existing tenants. Supports co-applicants.

Residents & Leases Dashboard

Your central hub for tenant management

myrentalspot.com/residents
๐Ÿ‘ฅ
12
Total Residents
Active leases
๐Ÿ 
85%
Occupancy Rate
Units occupied
โฐ
3
Expiring Soon
Next 30 days
๐Ÿ’ฐ
92%
Collection Rate
This month

Residents & Leases

Manage your current and upcoming tenants

๐Ÿ”Search by name, address, unit number...
โ–ผ
๐Ÿ 

56 Longridge Road

๐Ÿ“ Orinda, California
1/1
Units
100%
Occupancy
$3,500
Rent/mo
๐Ÿ 
CurrentMichael TorresOverdue
56 Longridge Road, Orinda, CA
$3,500/mo
michael.torres@email.com | (510) 560-3333
Last Payment: N/A
๐Ÿ“… Jan 28, 2026 โ€“ Jan 27, 2027 (363 days left)
โ–ผ
๐Ÿข

742 Maple Street

๐Ÿ“ Cleveland, Ohio
4/4
Units
100%
Occupancy
$5,200
Rent/mo
๐Ÿ 
CurrentMarcus Johnson
Unit 1 ยท 742 Maple Street, Cleveland, OH
$1,400/mo
Last Payment: Jan 1, 2026
๐Ÿ“… Aug 1, 2025 โ€“ Jul 31, 2026 (184 days left)
๐Ÿ 
Ending SoonSarah Williams
Unit 2 ยท 742 Maple Street, Cleveland, OH
$1,250/mo
Last Payment: Jan 3, 2026
๐Ÿ“… Feb 15, 2025 โ€“ Feb 14, 2026 (17 days left)
+ 2 more tenants (David Chen, Jessica Rodriguez)
โ–ถ
๐Ÿ˜๏ธ

456 Oak Avenue

๐Ÿ“ Cleveland, Ohio
7/10
Units
70%
Occupancy
$8,400
Rent/mo

Add New Residents

Scenario-based onboarding adapts to how your tenant was found

+ Add New Resident

โœ…
Approved Applicant
From MRS application
๐ŸŒ
External Renter
Zillow, referral, etc.
๐Ÿ 
Existing Tenant
Already living in unit

Feature Deep Dive

Everything the Tenant Management dashboard can do

๐Ÿ‘ฅ Tenant Information & Status

Each tenant card displays everything you need at a glance: contact info, rent amount, lease dates, payment status, and days remaining. Color-coded badges show status instantly.

  • Status badges: Current (green), Overdue (red), Ending Soon (yellow)
  • Tenant name with quick access menu
  • Property address and unit number
  • Monthly rent in dark badge
  • Email and phone for quick contact
  • Last payment date with color indicator
  • Lease term dates with days remaining countdown
  • Quick action buttons on every card
  • Expandable property sections for multi-unit
  • More options menu (โ‹ฎ) for additional actions
โ†’ Learn about Digital Leases

โž• Adding New Residents

Scenario-based onboarding designed for different situations. Whether converting an approved applicant, adding someone from Zillow, or setting up an existing tenant.

  • Approved Applicant: Pre-filled from application
  • External Renter: From Zillow, Apartments.com, referrals
  • Current Tenant: Existing occupant, supports backdating
  • Co-applicants (adults 18+) share lease responsibility
  • Minors (under 18) with date of birth tracking
  • Guarantors (co-signers) with full contact info
  • Temporary password with forced first-login change
  • Welcome email with portal login instructions
  • Vehicle information (make, model, license plate)
  • Emergency contact information
โ†’ Learn about Rent Payments

๐Ÿ“Š Dashboard Stats & Filtering

Key metrics at a glance with four stat cards. Search and filter capabilities help you find any tenant instantly across your entire portfolio.

  • Total Residents: Count of active leases
  • Occupancy Rate: Percentage of units occupied
  • Expiring Soon: Leases ending in next 30 days
  • Collection Rate: Rent collected this month
  • Search by name, address, or unit number
  • Filter tabs: Current, Ending Soon, Ended
  • Group by Property view with property-level stats
  • All Units flat list view option
  • Export tenant data for reports
  • Advanced filters for payment status and dates
โ†’ Learn about Communication Tools

Frequently Asked Questions

Click "+ Add New Resident" at the top of the Residents & Leases page. Choose your scenario (Approved Applicant, External Renter, or Current Tenant), fill in tenant details, assign to a property and unit, set up lease terms, and submit.
"Current" (green) means good standing. "Overdue" (red) indicates unpaid balance past due. "Ending Soon" (yellow) means lease expires within 30 days. These badges update automatically based on payment and lease data.
Click "View Details โ†’" on any tenant card to open their full profile with payment history, communication timeline, documents, lease details, insurance status, maintenance requests, and private notes.
Yes! Add co-applicants (adults 18+), minors (under 18), and guarantors (co-signers). These can be added during initial setup or later from the tenant's detail page.
The "Expiring Soon" stat card shows leases ending within 30 days. Click the "Ending Soon" tab to see all these tenants. Each card also shows a days remaining countdown in yellow.
Each card has: "View Payments" for payment history, "Message" to send a message via Communications Hub, "Add Expense" to add charges, and "View Details" for the full tenant profile. The โ‹ฎ menu has additional actions.
โœ“ Free Forever ยท โœ“ Unlimited Properties ยท โœ“ No Credit Card

Manage All Your Tenants in One Place

Track leases, payments, and communications across your entire portfolio.

No credit card required. Free for property managers and landlords.