Move-In / Move-Out Checklist Template

Why use a move-in / move-out checklist?

A move-in checklist records the condition of every room on the day the tenant receives the keys. At move-out, you walk through the same list again. Comparing the two is the fairest way to separate tenant damage from normal wear and tear, and it is the evidence you need if a security deposit deduction is ever disputed.

How to complete the inspection

1. Walk through together. Inspect before the tenant moves in, ideally with the tenant present, so you both agree on what you see.
2. Go room by room. Check walls, floors, ceilings, windows, doors, lights, outlets, and appliances. Mark each item as good, fair, or damaged and add a short note.
3. Take dated photos. Photograph each room and every existing mark, stain, or scratch. A photo is far more convincing than a note that says “minor scuff”.
4. Test what matters. Smoke and carbon monoxide detectors, faucets, toilets, heating and cooling, and every lock.
5. Sign and share. Both parties sign and date the checklist, and each keeps a copy.

Normal wear and tear vs. damage

Landlords generally cannot charge tenants for normal wear and tear, only for damage beyond it.

• Normal wear and tear: light scuffs on walls, worn carpet in walkways, faded paint or blinds, and small nail holes from hanging pictures.
• Damage: large holes in walls, burns or big stains on carpet, broken windows or appliances, pet damage, and unapproved paint colors.

Frequently asked questions

Is a move-in checklist required by law?

Some states require landlords to give tenants a written move-in condition report. In others it is simply best practice. Either way, it is your strongest protection when you return a security deposit.

What happens at move-out?

Repeat the inspection with the same checklist and take new photos. If you make deductions, send the tenant an itemized statement within your state’s deadline using the free Security Deposit Return Letter Template, and check the rules in Security Deposit Limits by State.

Tenants preparing for the end of a tenancy can follow our move-out checklist, which sets out the notice, cleaning and documentation steps in order.

For the cleaning standard itself, our move-out cleaning checklist covers every room in the order that avoids doing the same surface twice.

Can I do inspections digitally?

Yes. Digital checklists with attached photos are easier to store and harder to dispute. See Move-In / Move-Out Checklists and Photo Log & Property Photos.