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🔧 Maintenance

Vendor
Management

Manage your preferred contractors, assign vendors to work orders, track costs, and build your maintenance team.

Vendor Directory

Your network of trusted contractors in one place.

myrentalspot.com/maintenance/vendors
🔧 My Vendors
+ Add Vendor
VendorTradeJobsAvg CostRatingStatus
🔧 Mike's PlumbingPlumbing12$285⭐ 4.8Preferred
⚡ Spark ElectricElectrical8$195⭐ 4.5Preferred
🏠 ABC GeneralGeneral22$150⭐ 4.2Active
❄️ CoolAir HVACHVAC5$420⭐ 4.9Active
Vendor directory — trade specialties, job history, average costs, and ratings

Vendor Features

Tools to manage your maintenance team.

Preferred Vendors

Mark vendors as "Preferred" so they appear first when assigning work orders for their trade.

📊

Cost Tracking

Track spending per vendor over time. See average job cost, total spend, and cost trends.

📋

Work Order Assignment

Assign vendors to work orders with one click. Vendors receive email notifications with job details.

📄

Invoice Management

Vendors can submit invoices through the platform. Approve, reject, or request revisions before payment.

🏷️

Trade Categories

Organize vendors by trade: plumbing, electrical, HVAC, general, painting, roofing, landscaping, and more.

Rating System

Rate vendors after each job. Build a quality-based vendor ranking to make better hiring decisions.

Add a Vendor

Build your vendor network.

1

Go to Maintenance → Vendors

Click + Add Vendor to create a new vendor profile.

2

Enter Vendor Details

Business name, contact info, trade specialties, service area, and hourly/flat rate pricing.

3

Upload Documents

Add insurance certificates, licenses, W-9 forms, and contracts. Keep everything organized in the vendor profile.

4

Set as Preferred (Optional)

Mark trusted vendors as "Preferred" so they appear first when assigning work orders.

Common Questions

About vendor management.

No. Vendors receive email notifications for assigned work orders. They can view job details and submit invoices via email links without creating an account.
Currently vendor payments are managed outside the platform. You can track invoices and costs within My Rental Spot for record-keeping.
Check the My Rental Spot Business Marketplace for contractors in your area. You can also add any vendor manually.

Build Your Maintenance Team

Track vendors, costs, and job quality in one dashboard.

myrentalspot.com