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📨 Tenant Management

Sending Notices
Step-by-Step Guide

Send compliant late rent notices, lease violation notices, move-out notices, and other formal communications with proper state-specific formatting.

📨 Steps

Send a Formal Notice

Generate, customize, and deliver compliant notices in minutes.

1

Navigate to Notices

Go to Communications → Notices or click "Send Notice" from a tenant's profile page.

2

Select Notice Type

Choose the type: Late Rent, Lease Violation, Move-Out / Vacate, Entry Notice, Rent Increase, or Custom Notice.

3

Select Tenant & Property

Pick the tenant and unit. The system auto-fills property details, lease terms, and state-specific language.

4

Customize the Notice

Review the pre-filled content. Add specific details: amount owed, violation description, cure period, or move-out date. Edit language as needed.

5

Choose Delivery Method

Send via in-app message, email, or generate a PDF for physical delivery. Select multiple methods for compliance (e.g., email + printed copy).

6

Track & Document

The notice is logged with timestamps, delivery confirmation, and read receipts. All notices are stored in the tenant's record for future reference.

🖥️ Preview

Notice Templates

Pre-built templates with state-specific language and required formatting.

myrentalspot.com/notices/create
Create Notice
Select Notice Type
💰
Late Rent
Pay or quit notice
⚠️
Lease Violation
Cure or quit notice
🚪
Move-Out
Notice to vacate
🔑
Entry Notice
Intent to enter unit
📈
Rent Increase
Rent change notification
📝
Custom Notice
Write your own
Notice Creator — select from 6 notice types, each with state-specific templates
myrentalspot.com/notices/create/late-rent
💰 Late Rent Notice
Ohio — 3-Day Pay or Quit
State-Compliant
Tenant
Lisa Thompson — Unit 4D
Property
Riverside Apartments
Amount Due
$1,550.00
Late Fee
$50.00
Total Owed
$1,600.00
Cure Period
3 days (per Ohio R.C. §1923.04)
Deadline
February 17, 2026
Delivery Method
✉️ Email
💬 In-App
📄 PDF
Preview Notice
Send Notice →
Late Rent Notice — auto-fills amounts, state-specific cure periods, and delivery options
📋 Types

Available Notice Types

Each notice type includes state-specific language and required formatting.

💰

Late Rent (Pay or Quit)

Sent when rent is overdue. Includes amount owed, late fees, cure period per state law, and consequences of non-payment.

⚠️

Lease Violation (Cure or Quit)

Sent for policy violations: noise, unauthorized pets, property damage. Describes the violation and required correction period.

🚪

Move-Out / Vacate

Notice to terminate tenancy. Includes required notice period per state, move-out date, inspection scheduling, and deposit return info.

🔑

Entry Notice

Required notice before entering a tenant's unit. State-specific advance notice periods (typically 24–48 hours) with reason for entry.

📈

Rent Increase

Formal notification of rent changes. Includes required advance notice per state, new amount, effective date, and any rent control limits.

📝

Custom Notice

Write your own notice for any situation. Use the editor to format, add your branding, and deliver via any method.

⚖️ Compliance

State Compliance Built In

Every notice is generated with your state's legal requirements already applied.

🛡️

How We Keep You Compliant

  • State-specific cure periods — Automatically sets the correct number of days (e.g., 3-day in Ohio, 14-day in Vermont).
  • Required legal language — Includes mandatory disclosures and statutory references for your state.
  • Notice period enforcement — Won't let you send a notice with less than the required advance notice period.
  • Delivery documentation — Records timestamp, delivery method, and read receipt for each notice.
  • Rent control awareness — Flags if a rent increase exceeds local rent control limits where applicable.
⚠️

Important Disclaimer

  • Not legal advice — Our templates are guides, not legal documents. Consult an attorney for your specific situation.
  • Laws change — We update templates regularly, but always verify current requirements with local authorities.
  • Delivery requirements vary — Some states require physical delivery (posted or mailed). Digital delivery alone may not satisfy all requirements.
❓ FAQ

Common Questions

About sending notices.

You can configure automatic late rent reminders in payment settings. Formal legal notices (pay or quit) require manual review and sending, as they have legal implications.
It depends on your state. Some states accept email as valid notice delivery; others require physical posting or certified mail. We recommend sending via multiple methods for compliance.
Yes. In-app notices show when the tenant opened and read the notice. Email delivery shows delivery confirmation. PDF downloads are logged with timestamps.
Use the Custom Notice option. You can write any content, format it, and deliver it through the same tracking and documentation system.

Send Compliant Notices Easily

State-specific templates, multiple delivery methods, and full documentation — all free.

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