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📊 Payments & Financial

Financial Reports
Step-by-Step Guide

Generate income statements, expense reports, owner statements, tax-ready reports, and cash flow analysis across your entire portfolio.

Generate a Report

Run reports across properties, date ranges, and categories.

1

Go to Reports

Navigate to Financials → Reports from the main menu.

2

Select Report Type

Choose: Income Statement, Expense Report, Cash Flow, Owner Statement, Rent Roll, Tax Report (1099), or Custom Report.

3

Set Filters

Filter by date range, property, unit, category, or owner. Common: This Month, This Quarter, YTD, Last Year.

4

Review & Export

View on screen with charts and tables. Export as PDF, Excel, or CSV. Schedule auto-send for recurring reports.

Financial Dashboard

At-a-glance financials with drill-down detail.

myrentalspot.com/financials/reports
Financial Overview — 2026 YTD
📄 PDF
📊 Excel
Total Income
$24,500
+8% YoY
Total Expenses
$8,200
-3% YoY
Net Income
$16,300
66.5% margin
Outstanding
$2,850
2 late
Income Breakdown
Rent Income
$21,600
Late Fees
$200
Other (Pet, Parking)
$2,700
Top Expenses
Maintenance & Repairs$3,400
Insurance$1,800
Property Tax$1,600
Utilities (Common)$1,400
Financial Overview — YTD income/expenses with breakdown and export

Available Reports

Comprehensive reporting for every aspect of your finances.

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Income Statement

Total revenue by category with monthly/quarterly/annual views and year-over-year comparison.

📉

Expense Report

All expenses categorized with vendor details, receipts, and budget vs. actual tracking.

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Cash Flow

Net cash in vs. out by month. Tracks operating, investing, and financing cash flows.

👤

Owner Statement

Per-owner income and expense summary with management fee breakdown. Auto-send monthly.

🏠

Rent Roll

Current occupancy, rent amounts, payment status, and lease expiration dates across properties.

📋

Tax Report (1099)

Year-end tax reporting for owners and vendors. Generate 1099-MISC forms for payments over $600.

Common Questions

About financial reports.

The Tax Report (1099). It handles year-end reporting for owners and vendors and generates 1099-MISC forms for payments over $600.
PDF, Excel or CSV. You can also schedule a report to auto-send on a recurring basis instead of running it by hand.
Current occupancy, rent amounts, payment status and lease expiration dates across your properties.
Yes. The Income Statement offers monthly, quarterly and annual views with year-over-year comparison.
Yes. Set up recurring reports on daily, weekly, or monthly schedules. They auto-generate and can be emailed to you and/or property owners.
Yes. Filter any report by specific property, groups of properties, or your entire portfolio.
You can export reports as CSV or Excel for import into QuickBooks, Xero, or other accounting software. Direct integration is on our roadmap.
Yes. Owners see their financial dashboard in the Owner Portal including income, expenses, and downloadable statements. See our Owner Payments Guide.

Where These Numbers Come From

Reports pull from the charges, payments and owner records kept elsewhere in the platform.

📈

Financial Reports

The feature overview behind these reports.

🧾

Billing & Invoices

Where the charges in these reports are created.

👤

Owner Portal Overview

What owners see of their own numbers.

💰

Cash Flow Analyzer

Model cash flow on a property before you buy it.

📊

Cap Rate Calculator

Compare investment opportunities side by side.

Know Your Numbers

Income, expenses, cash flow, and tax reports — all in one place.

myrentalspot.com